Curia Notes 2010
January 19, 2010
Officer Reports
Baron and Baroness: Kateryn is home sick. She will not be at Flesh Wound,
though Alasdair will. Next court will be May Day (May 1).
Chatelaine: Read the Tower. Need another night of photographing garb,
possibly overlapping with an A&S night, and will need models. She will
also publish what she needs when she has a list compiled. We should expect
this to be a slow process.
Exchequer: Has copies of the event report from Boar's Head, as well as the
end of year report. Our net worth has increased. We have balanced our
books. Don't forget to pick up forms (or fill out forms) for the Pick and
Save "We Care" program, which donates money to us every time someone in
our group shops.
Herald: Has inventoried the heraldic library, and a copy of the inventory
will be in the Tower and on the website. Hopes to get the OP completed by
Border Skirmish.
Minister of Children: Read the Tower. We've been contacted by Meadowbrook
Elementary School (in Waukesha) to do a demo on May 7, for 40 minutes,
between noon and 3 PM. They were hoping we would do heavy weapons. (Target
audience is 4th-6th graders.) She saw us at the Highland Games.
Web: Nothing.
Chronicler: Reports due by Sunday, Jan 24.
Minister of Arts and Sciences: Deonysia is stepping down, Genvieve is
stepping up. Next meeting is February 9 at Alasdair and Kateryn's - there
will be a guest speaker to discuss documentation.
Knights Marshal: Fighters practices moving to Thursdays at the Annex. Will
keep the calendar on CAM-Heavy up to date. (Contact Valerius or Abelard to
be added.)
Seneschal: See New Business.
New Business:
Event Submission Forms: Caitlin has created a sample bid packet and is
collecting feedback. Once it's more or less compiled, she'll provide it to
the web minister to post on the website. This form is not required, but is
heavily recommended for larger events (not moots). It includes a worksheet
which ties closely to the 'end of event report' which the Exchequer must
turn in, and should help autocrats figure out pricing and other details
for an event.
Exchequer Duty Additions: Caitlin suggested a policy change, which would
make the Exchequer the pre-registration coordinator for future events.
After discussion, we decided that the pre-reg coordinator, the merchant
coordinator, and the Exchequer will work closely for future events - they
must communicate weekly to make sure that checks are deposited in a timely
manner and pre-registration goes more smoothly. The Exchequer can also
pre-address and stamp envelopes for this purpose. The Exchequer will also
write up a 'how to handle pre-reg' document (outline due by February
Curia, to be complete by March Curia).
Other suggestions which arose from this conversation: The group will put
together information packets about how to run each area of an event -
autocrat, troll, pre-reg, marshal in charge, feastocrat, etc - so that
future 'crats will have information at their fingertips. This information
will expand the Event Steward Handbook and will live on the website.
Please get this information to Alasdair.